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Remote identification and e-signature

E-Signing solution for Human Resources (HR)

  • Fast onboarding and smooth user experience
  • Fully remote customer engagement cycle
  • Future proof compliance in the EU
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Streamline your employee onboarding journey with ZealiD Qualified Electronic Signature (QES)

Benefits for HR departments

During the employment process, people are typically required to sign various forms of internal documentation. This begins with job offers during the hiring stage and extends to encompass security policies, IT and HR policies, payrolls, and sales compensation plans as part of their ongoing employment.

Onboard remote workers

Talent has no borders. Focus on your business needs and enter secure legal commitments with employees from every EU member state. ZealiD App is available in 24 languages and we support more than 49 nationalities.

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Manage employee life cycles

From recruitment to onboarding, role changes and offboarding, legal procedures come in every step of the way. With ZealiD, you can share documents, request signatures and track every employee’s journey - all in one place. 

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Save time and costs

Adopting qualified electronic signatures in HR processes can result in cost savings by reducing paper usage, printing, shipping, and storage costs. HR departments can also save on administrative overheads associated with manual processing and management of paper-based documents.

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ZealiD qualified signature for solving Human Resources challenges

Human Resources (HR) challenges

Remote work isn't going anywhere. Besides, companies who hire international candidates have a better shot at finding the "perfect fit". Having a tacky onboarding process that requires business travel to sign a contract can be challenging.

Acknowledging the importance of remote onboarding, companies are juggling user experience and matters of compliance to access talent from all over the world. That involves meeting different legislations, legal standards and risks, including fraud and identity theft. UX-wise, some of the key pain points are lengthy signing cycles, hgh operational costs, and restricted access to signing tools (especially if hardware tools, such as signature pads or card readers, are involved).

Having a user-friendly digital onboarding solution is a gamechanger. It allows businesses to focus on what matters most - talent. Our identity verification and in-app signing offers HR departments a secure foundation for entering 100% remote legal commitments with employees from all over the world.

ZealiD signing tools for human resources

ZealiD QES for HR 

Aligning our user-centric approach to high regulatory standards, we offered our client an integrated QES signing solution in DocuSign - a platform our client already knew and trusted. Having easy access to the strongest E-signature on the market allowed them to finalize 82% of job contracts in just 1 day, streamlining their onboarding process and cutting operational costs by 74%.
In doing so, we unlocked a smooth, stress-free experience for everyone involved.

Frequently asked questions

What HR documents can be signed with qualified electronic signature?

Qualified electronic signatures can be used to sign a wide range of HR documents, including but not limited to:

  1. Employment Contracts: Qualified electronic signatures can be used to sign employment contracts, including offer letters, employment agreements, and contract addendums, making them legally binding.

  2. Confidentiality Agreements: HR departments often require employees to sign confidentiality agreements to protect sensitive company information. Qualified electronic signatures can be used to sign such agreements, ensuring the confidentiality and integrity of the document.

  3. HR Policies and Procedures: Documents related to HR policies and procedures, such as employee handbooks, code of conduct, and other policy acknowledgments, can be signed using qualified electronic signatures, providing evidence of consent and compliance.

  4. Benefits and Compensation Forms: HR documents related to employee benefits, compensation plans, and payroll, such as tax forms, direct deposit authorizations, and benefit enrollment forms, can be signed using qualified electronic signatures, streamlining the process and ensuring legal validity.

  5. Performance Evaluations and Appraisals: Performance evaluations, appraisals, and other performance-related documents can be signed using qualified electronic signatures, acknowledging the performance feedback and goals set for employees.

  6. Termination and Separation Documents: HR documents related to termination, resignation, or separation, such as exit interviews, release of claims, and severance agreements, can be signed using qualified electronic signatures, ensuring that the necessary legal requirements are met.

  7. Training and Development Agreements: Documents related to employee training and development, such as training agreements, tuition reimbursement forms, and professional development plans, can be signed using qualified electronic signatures, providing proof of agreement and compliance.

  8. Employee Consent Forms: HR documents that require employee consent, such as consent for background checks, drug testing, or electronic communication, can be signed using qualified electronic signatures, providing a verifiable record of consent.

It's important to note that the legality of using qualified electronic signatures may vary by jurisdiction, so it's essential to understand and comply with applicable laws and regulations in the relevant jurisdiction when using qualified electronic signatures for HR documents.

How it works?

Delight your users with an instant in-app self-service registration that eliminates time-consuming in-person identification. All users have to do is:

  1. Download the ZealiD app or select the identification option inside your service
  2. Register the device with a phone number and email address
  3. Take a selfie - Perform a liveness check
  4. Capture an ID document
How does the signing journey look like?

The process differs slightly depending on the signing platform, but the principle remains simple. All the user has to do is open or upload the document into the signing platform e.g. My Zealid or DocuSign, review the document, scan the QR code, and sign using Face or Touch ID.

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What is ZealiD?


What is an eIDAS qualified electronic signature?


Why and when do I need to use an eIDAS advanced or qualified signature?


What are the benefits of a qualified electronic signature?


The legal relationship with ZealiD


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