5 steps to create a state-of-the-art employee onboarding using QES


For technology leaders, and especially gig economy companies, providing a remote employee onboarding process that reflects their brand and digital promise is key. And it all starts with the first impression of new employees as they start interacting with their new employer.

Leading companies can secure a digital, compliant and user-friendly way to register new employees by following these best practices:

1. Ensure compliance with employment laws: Companies should ensure that their registration process complies with all relevant employment laws and regulations, including those related to data privacy and security. This includes obtaining consent from new employees to collect and process their personal information, and ensuring that any background checks or other screening processes are conducted in compliance with applicable laws. The number one tool for meeting these requirements in the new digital workplace is the eIDAS qualified signature. A legally recognized identification and esignature that meets the highest present and future requirements of labour contracting laws in the EU. A future global standard. 

2. Use user-friendly technology: To make the registration process digital, and user-friendly, companies should leverage technology that is intuitive and easy to use. This may include mobile-optimized registration forms and user interfaces, automated form-filling, and it certainly includes integration with a qualified signature provider such as ZealiD. ZealiD sits in a mobile app integrated together with major esigning platforms such as Adobe Acrobat Sign and Docusign. ZealiD provide a best-in-class experience of entering into an employee agreement, boosting the employees perception of the employer's digital maturity. First impressions last. 

3. Provide clear instructions: Companies should provide clear instructions to new employees on how to complete the registration process, including any required documents or information they need to provide. This can be accomplished through a combination of written instructions, videos, and live support. And when working with a product like ZealiD app, much of the intuitive, self explanatory steps are already in place for the new employee. 

4. Offer live support: To help new employees who work remotely, companies should offer live support throughout the registration process. This can include access to a support hotline or chat service, as well as onboarding coaches who can help guide new employees through the process. 

5. Continuous improvement: Finally, leading gig economy companies should continuously evaluate and improve their registration process to ensure that it remains compliant and user-friendly. This may include gathering feedback from new employees and using that feedback to refine and optimise the process over time.