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Compare › SuiteFiles
ZealiD vs SuiteFiles
SuiteFiles turns your own Microsoft 365 into a document management system, with a client portal and unlimited signing on its Super Suite plan. Trust Circle is built for regulated firms that need to know who each client is, and to sign with a qualified signature. Here is how they compare.
In short
SuiteFiles wins if your firm lives in Microsoft 365.Your files stay in your firm's own Microsoft 365, and SuiteFiles adds Outlook filing, Xero integration and PDF tools.
Its portal and signing come on Super Suite.From $210 a month for up to 5 users, paid yearly, with the Connect portal and unlimited document signing. SuiteFiles doesn't publish the signature level, and we found no identity check: clients log in with Xero, Google or a Connect account.
Trust Circle adds verified clients and QES.Each client verifies once with an ID document and a face check, valid for two years, with no fee per check. They sign with a qualified signature. Plans start at €40 a year.
ZealiD and SuiteFiles, side by side
Sources: SuiteFiles pricing (US page), SuiteFiles client portal and ZealiD pricing, November 2026. Qualified status checked on the EU Trusted List, November 2026.
Where they really differ
A login, or a verified person
SuiteFiles clients log in to Connect with Xero, Google or a Connect account. That shows they control an account. It doesn't show who they are. In Trust Circle, every client verifies once in the ZealiD app with an ID document and a face check. It stays valid for two years, with no fee per check, and your client doesn't pay either.
Files in your tenant, or a client space in Stockholm
With SuiteFiles, your files stay in your own Microsoft 365, which suits firms that want them there. Trust Circle keeps shared client files in Stockholm, EU, in a space per client or matter. Deleted files can be restored for 30 days, and Owners and Admins can open every circle in the firm.
Holm Advisory
Ask what level your clients sign at
SuiteFiles calls its signatures "legally binding" and doesn't publish the level. Ask them two things: is it a simple, advanced or qualified signature, and who issues the certificate? Then look the provider up on the EU Trusted List. ZealiD AB is listed in Sweden as a qualified trust service provider.
Questions for SuiteFiles
What each one costs
SuiteFiles is priced per plan by number of users, and the portal and signing come on Super Suite, from $210 a month for up to 5 users, paid yearly. Trust Circle is priced per plan, billed yearly, with identity verification included and no limit on how many clients you verify.
SuiteFiles
A month, paid yearly. Portal on Super Suite only
See SuiteFiles pricing →Trust Circle
A month, billed yearly. ID checks included
See pricing →Which one is right for you?
Choose SuiteFiles if:
- Your firm runs on Microsoft 365 and wants files kept in your own tenant
- You need full document management with Outlook filing
- You use Xero and want it connected
- You don't need a qualified signature or an identity check
Choose Trust Circle if:
- You must know who your client is, and keep that proof
- Your clients sign documents that need a qualified signature
- You don't want your client portal tied to Microsoft 365
- You are a small firm and want to start from €40 a year
- You verify clients for AML and want that next to their files
Use both if: you manage internal documents in SuiteFiles. Keep it as your document system, and use Trust Circle for verified clients, the files you share with them, and qualified signatures.
What Trust Circle doesn't do
Live sanctions and PEP screening, beneficial ownership checks and the risk decision stay with your firm.
It isn't a document management system. Internal files stay in your own Microsoft 365 or document system.
What our customers say
I spend at least an hour a day answering ‘Where is the latest SHA?’ or ‘What is the notice period?’
We’ve searched for a document or client portal for years. SharePoint doesn’t work.
ABN AMROMicrosoftDLA PiperBird & BirdBinderrOyster HRCALIPIA
Verify, share and sign in one place
- Identity verification in every plan, no fee per check
- Verified once, valid for two years
- ZealiD AB is a qualified trust service provider on the EU Trusted List
- Documents stored in Stockholm, EU
Common questions
Does SuiteFiles verify a client's identity?
We found no identity check. Clients log in to Connect with Xero, Google or a Connect account. Trust Circle checks each client's ID document and face once, valid for two years. How identity verification works.
What signature level does SuiteFiles use?
SuiteFiles calls its signing "legally binding" and unlimited on Super Suite, but doesn't publish the level or the provider. In Trust Circle every signature is a QES from ZealiD AB, a qualified trust service provider. About qualified signatures.
How much does SuiteFiles cost?
On SuiteFiles' US pricing page, Super Suite starts at $210 a month for up to 5 users, paid yearly, or $225 monthly. Semi-Suite starts at $230 a month for up to 10 users, without the portal. SuiteFiles pricing.
Can I use Trust Circle alongside SuiteFiles?
Yes, side by side. There's no direct integration between them. SuiteFiles stays your document system, and you share the files a client must see or sign in their Trust Circle. You'd pay for both, so it makes most sense when you need verified identity or qualified signatures.
Does identity verification cost extra in Trust Circle?
No. It's included in every plan, from Micro to Enterprise, with no limit on how many clients you verify. Your client doesn't pay anything either. See plans.
Where are the files stored?
SuiteFiles keeps documents in your firm's own Microsoft 365. Trust Circle keeps shared files in Stockholm, EU, and ZealiD AB is audited every year by TÜViT and SRC Security. Certifications and compliance.