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For HR and employers
Verify new hires and sign their contracts before day one
New employees verify their identity on their phone, sign with a qualified electronic signature and share their documents securely. Identity checks are included, with no fee per check.
Used by Microsoft to sign new EU employees' agreements inside Adobe Acrobat Sign.
Download for the personnel file
Sound familiar?
The contract is ready, the new hire is in another country
INBOX
Fwd: passport_scan.pdf
From the new hire
ID copies sit in inboxes.
Once a passport is attached to an email, you no longer decide who sees it.
Identity verified on the phone; documents in one place.
HR
Fixed-term contract, please print and sign
To the new hire
Some contracts still need written form.
In Germany, the fixed-term clause needs written form, which only a QES replaces electronically (TzBfG §14(4), BGB §126a).
Sign with a qualified signature from the phone.
PAYROLL
ID copy missing for 2 employees
Before the first payslip
In the Netherlands, a missing ID copy costs 52% tax.
Without an ID check and copy before the first working day, the anonymous rate applies (Wet LB 1964 article 28).
Each new hire verifies their identity before day one.
The rules
What the rules already ask of employers
Germany
Fixed-term clauses in writing
The fixed-term clause needs written form (TzBfG §14(4)). A termination can't be signed electronically at all (BGB §623).
Netherlands
ID check before day one
The employer checks and copies a valid ID before the first working day (Wet LB 1964 article 28).
Sweden
Right to work, kept on file
The employer checks the document showing the right to work and keeps a copy until 12 months after the job ends.
How it works for a new hire
From offer to first day
- 01
Invite the new hire
One secure link, sent with the offer.
- 02
They verify once
ID document scan and liveness check on their phone. Valid for 2 years.
- 03
They sign the contract with a QES
In the ZealiD app, or inside DocuSign or Adobe Acrobat Sign.
- 04
They share their documents
Tax ID, bank details and certificates go into their Trust Circle, not your inbox.
Verified identity
Know who starts on Monday
Each new hire verifies with their ID document and a liveness check. The ZealiD app accepts 265+ ID documents from 50+ nationalities.
Employment contract.pdf
Scan with the ZealiD app to sign
Qualified electronic signature · qualified timestamp
Qualified signature
Contracts signed before day one
A qualified electronic signature has the same legal effect as a handwritten one in every EU country (eIDAS Article 25(2)). It works inside DocuSign and Adobe Acrobat Sign.
Document sharing
Personal documents out of the inbox
Each new hire gets a Trust Circle for their tax ID, bank details and certificates. Only verified people can open them.
Employee onboarding · Microsoft
Read the case study →10 days → 10 minutes to sign a new EU employee's agreement
€30 to €40 saved per new employee. Microsoft onboards new EU employees remotely and signs their HR agreements with a qualified signature, without leaving Adobe Acrobat Sign.
HR · Oyster HR
Read the case study →82% of contracts signed in 1 day
74% lower cost of e-signing. Oyster HR replaced video identification with ZealiD and kept signing employment contracts inside DocuSign.
Pricing
Plans for HR teams
Professional
€119.20 a month, billed yearly
- Up to 10 users
- 75 QES a month
- KYC add-on available, €100 a month
Starter
€39.20 a month, billed yearly
- Up to 3 users
- 15 QES a month
- DocuSign, Adobe and Microsoft integrations
Identity verification is included in every plan, with no fee per check. See all plans →
For your IT and security review
Answers your security team will ask for
- ZealiD AB is a Qualified Trust Service Provider on the EU Trusted List (Sweden)
- Supervised by the Swedish Post and Telecom Authority (PTS)
- Audited every year by TÜViT, an accredited eIDAS conformity assessment body
- Documents stored in Stockholm, EU
ZealiD AB
QUALIFIED TRUST SERVICE PROVIDER
Get your next hire signed before day one
Verify them, sign the contract and collect their documents, in one place.
FAQ
Questions from HR teams
Which employment documents need a QES?
In Germany, the fixed-term clause in an employment contract needs written form, which only a QES replaces electronically. Most other employment documents can be signed with any e-signature.
Can we sign a termination electronically?
Not in Germany. A termination must be signed by hand (BGB §623).
Does the new hire pay anything?
No. Identity verification is included in your plan, and the person verifying doesn't pay.
Does it work with our HR software?
ZealiD's qualified signature works inside DocuSign and Adobe Acrobat Sign.
How long is a verification valid?
2 years.
More questions? See all answers on ZealiD Answers →