.svg "ZealiD Logo New (1)"){kind=small}
For healthcare providers
Verified staff and signed agreements, without the paper
Verify the identity of new staff and locums remotely, sign contracts with a qualified electronic signature, and share documents only with people you've verified.
Identity verification is included in every plan, with no fee per check.
Download for the personnel file
Sound familiar?
Is the locum who turns up the one you checked?
INBOX
Fwd: passport + licence scan
From the new hire
Staff IDs arrive by email.
Once a passport is attached to an email, you no longer decide who sees it.
Each person verifies on their phone in about 3 minutes.
HR
Locum agreement, please print, sign, scan
To the locum
Contracts wait for a printer.
Every printed contract adds a day before the first shift.
Sign with a QES from a phone.
AGENCY
CV and passport attached
From the staffing agency
Agency staff arrive with a scan and a story.
In the Netherlands, care providers must vet agency and freelance staff too (Wkkgz article 4).
Each person verifies with their own ID and face before the first shift.
The rules
What the rules already ask of you
Netherlands
Vetting every worker
Dutch care providers must vet the people who work for them, including agency and freelance staff (Wkkgz article 4).
Germany
Fixed-term contracts in writing
The fixed-term clause needs written form, which only a QES replaces electronically (TzBfG §14(4), BGB §126a).
eIDAS Article 25(2)
Equal to handwritten
A qualified electronic signature has the legal effect of a handwritten one in every EU country.
How it works for a new hire
From job offer to first shift
- 01
Invite the new hire
One secure link, sent with the offer.
- 02
They verify once
ID document scan and liveness check, valid for 2 years.
- 03
They sign the contract with a QES
In the ZealiD app, from their phone.
- 04
Share rotas, policies and documents
In the clinic's Trust Circle, with verified members only.
Verified identity
Know who works the shift
Each person verifies with their ID document and a liveness check. Trust Circle verifies identity, not medical licences: check registration in your national register and keep the licence as a shared file.
Locum agreement.pdf
Scan with the ZealiD app to sign
Qualified electronic signature · qualified timestamp
Qualified signature
Contracts signed from a phone
Staff and locum agreements, signed with a qualified electronic signature in the ZealiD app.
Employee onboarding · Microsoft
Read the case study →10 days → 10 minutes to sign a new EU employee's agreement
Microsoft onboards new EU employees remotely and signs their HR agreements with a qualified signature, without leaving Adobe Acrobat Sign.
Pricing
Plans for clinics and practices
Professional
€119.20 a month, billed yearly
- Up to 10 users
- 75 QES a month
- KYC add-on available, €100 a month
Starter
€39.20 a month, billed yearly
- Up to 3 users
- 15 QES a month
- DocuSign, Adobe and Microsoft integrations
Identity verification is included in every plan, with no fee per check. See all plans →
For your IT and security review
Answers your security team will ask for
- ZealiD AB is a Qualified Trust Service Provider on the EU Trusted List (Sweden)
- Supervised by the Swedish Post and Telecom Authority (PTS)
- Audited every year by TÜViT, an accredited eIDAS conformity assessment body
- Documents stored in Stockholm, EU
ZealiD AB
QUALIFIED TRUST SERVICE PROVIDER
Onboard your next hire in minutes
Verify them, sign the contract and share the documents, in one place.
FAQ
Questions from healthcare providers
Is a qualified electronic signature legally binding?
Yes. It has the same legal effect as a handwritten signature in every EU country (eIDAS Article 25(2)).
Does the new hire pay for verification?
No.
Does Trust Circle check medical licences?
No. It verifies the person's identity. Check registration in the national register, for example BIG in the Netherlands or HOSP in Sweden, and keep the licence as a shared file.
What is it built for?
Staff, locum and partner agreements. Not patient records.
Where are documents stored?
In Stockholm, EU.
More questions? See all answers on ZealiD Answers →